Responsibilities

• Incorporation of Companies/LLP/Partnership Firms
• Registration of entities under various Statutes
• Drafting of Board Meeting and General Meeting Minutes
• Drafting of Notice, Agenda, Agenda Notes, Attendance Sheets & Proxy Forms for Board and General Meetings
• Management of scanned minutes and relevant documents
• Drafting and providing Board resolution extracts on requirement
• Maintenance of Statutory Registers as required under the Companies Act, 2013
• Maintenance of Meeting Tracker
• Maintenance of Share allotment & Shareholding Tracker
• General advice/opinions on company law matters
• Preparation of Form DIR-8 (Disclosure of non-disqualification) & MBP-1 (Disclosure of Interest)
• Preparation of Director’s Report
• Circulation of Financial Statements, Director’s report, Auditor’s report, AGM Notice and Proxy Forms to Shareholders, Directors & Auditors for conduct of AGM
• Filing of Form AOC-4 (Annual Accounts) & MGT-9 (Annual Returns) with ROC
• Filing of Form ADT-1 (Appointment/Re Appointment of auditors) with ROC
• Review of Fixed Asset Register to ensure compliance as per Companies act, 2013
• Generation of compliance report and summary report
• Constitutional changes e.g. Changes in registered offices, business objects, increase/decrease of registered share capital, articles etc.;
• Allotment, consolidation/sub-division of shares, share transfer and transmission, issue of shares certificates, etc.
• Procedural requirements for creation, modification and satisfaction of charges and registration thereof by the Registrar of Companies
• Preparation of FLA returns
• Assistance in filing of various forms under FEMA & RBI regulations
• Handling procedural and compliance aspects in relation to FDI, ODI & ECBs

Competencies & Skills required:

• Qualified Company Secretary
• Strong computer skills, including Microsoft Office Suite (Word and Excel) & practical experience on filing of Forms with ROC
• One to two years of relevant experience